Reminders from the School Health Office

School nurses are not allowed to make a medical diagnosis. If you have an urgent medical concern, please take your child to their personal physician or a medical facility.
If your child has any significant medical needs, please notify the school nurse even if the school has been notified in previous school years.
If your child has asthma, diabetes, seizures, life-threatening allergies, or other medical conditions, you and the physician will need to complete a form so the school can understand and address your child’s needs. These forms are available on the Loudoun County Public School (LCPS) website. These forms must be updated each school year.
School-Sponsored After-School Activities and Sports: If your child has diabetes, an epinephrine auto-injector, an inhaler, or other emergency medication at school, please notify the teacher/sponsor that your child has the health concern. Please also notify the school nurse 2 weeks prior to the event. The clinic is closed after dismissal and the nurse is not in the building. Arrangements need to be made to have medication available and to train staff. It is strongly suggested that middle and high school students carry their own inhaler and/or epinephrine auto-injector for quick access to medication. For students to carry an inhaler, the physician must complete and sign the “Asthma Action Plan form giving his/her permission for the student to carry the inhaler, and the parent and student must sign page 3, the “Parent/Student Agreement for Permission to Carry an Inhaler”. For students with an epinephrine auto-injector, the physician will need to sign the bottom of the “Allergy Action Plan” and the parent and student will need to sign page 2 under “Agreement for Permission to Self-Administer and/or Carry Epinephrine.” For students with diabetes to carry any of their medical supplies, the diabetes form, Part 4: “Permission to Self-Carry and Self-Administer Diabetes Care,” will need to be signed by the physician, parent, and student.
If your child is ill because of a contagious disease such as the flu, strep throat, chickenpox, etc., it would be helpful to note the reason for the absence when you call the absentee call-line. This will help the school take measures to know the extent of the disease and reduce its spread.
Students who have fevers should be kept at home until free of fever for 24 hours without fever-reducing medication. Students who do not feel well should stay home. When students come to school ill, they not only are unable to participate fully in class, but they may also infect other students with their illness.
A parent or guardian must deliver any medication (prescription or non-prescription) to the school office or health office. Students may not transport any medication to or from school. Parents are responsible for picking up any unused medication. Medication remaining in the health office at the end of the year will be destroyed per state law and LCPS guidelines.
If your child takes a prescription medication and missing a dose would have serious health consequences (seizure medication, insulin, etc.), it is strongly suggested that a 24-hour supply of the medication be left in the school Health Office in case of a prolonged school day. The medication must be in an original pharmacy labeled bottle and have a physician’s order on file in the health office. The order must give the times during the 24-hour period that the medication is to be administered.
The school nurse must have written instructions from the physician in order to administer prescription medications. The instructions should include: student’s name; prescription name and purpose of the medication; dosage and time of administration; possible side effects and measures to take if those occur; end date for administering the medication; parent/guardian signature giving permission to administer medication and to contact physician, and physician’s signature. LCPS will not accept parent/guardian amendments to a physician’s order, including any restriction of the principal’s designee (HCS/RN) from contacting the physician to clarify the medical order. The “Authorization for Medication Administration” form should be used for physician’s orders. Copies of this form as well as other medical forms are available in the school office or at the LCPS website under Student Health Services.
All prescription medication must be in the original pharmacy bottle with the proper label containing the student’s name, medication, dosage, and instructions for administration. Upon request, most pharmacies will provide an extra labeled bottle with the proper amount of medication for school. Please do not send more than a 60-day supply of medication.
If the school nurse needs to administer non-prescription medication: it must be provided by the parent/guardian in an original package with the name of the medication and instructions; the school nurse must have a note from the parent regarding when and how much medication to administer; the school nurse will only give the amount listed on the package for your child’s age and weight and for the recommended length of time the student should receive the medication unless she has doctor’s orders on the “Authorization for Medication Administration” form to dispense differently; and the school nurse cannot administer medication that is not in its original container.
For the school nurse to give acetaminophen (generic Tylenol) to your child, a parent/gaurdain must bring in the medication along with the Authorization of Medication Administration form. Because Acetaminophen taken in large amounts over a period can cause liver damage, middle and high school students may only receive four doses of Acetaminophen in a four-week period. Before a fifth dose is given, the parent/guardian will be contacted. LCPS no longer stocks any Tylenol (Acetaminophen) in the clinic.
Be sure to keep the “Emergency Information” updated so we can reach you if your child is ill or injured. This can easily be done on-line through ParentVUE on the LCPS website.
All 3rd, 7th, and 10th grade students and students new to LCPS will be screened for vision and hearing during the first 60 days of school.
The Commonwealth of Virginia requires that school divisions provide information on scoliosis to parents of students in grades 5-10.

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